5. Reports of boards and standing or special committees
6. Announcements
7. Unfinished or old business
8. New business
9. Adjournment
Developing an Agenda
Order of items
Mix short, easy-to-handle items and more time consuming items
Put a few easy items first to get the meeting rolling in a positive direction
Listing goal or action of each item
Place on the agenda the expected action that will be taken with each item. If you will be voting on that particular piece, say so. If you will only be opening a discussion on it, make it clear. (Ex: “For discussion” or “For consideration”, etc.)
Balance of items and guarding against overload
Make sure the agenda is manageable.
If it gets too long, delete items that can wait. Can a small group be put in charge of an item to bring back information or to make the decision themselves? Delegate when possible. It will give more people buy-in to your organization.
